Resignation Letter Example (Formal, With and Without Notice Period)

A resignation letter is a two-paragraph document: the fact and the date, then the handover. Everything else is optional. Below are three versions for the three situations people actually face.

Formal, with notice period

Dear Mr. Lindqvist,

I am writing to formally resign from my position as Accounts Payable Specialist at Norden Manufacturing. In line with my contract, I am giving four weeks' notice; my final working day will be Friday, November 7, 2026.

During the notice period I will close the October vendor run, update the procedures manual, and train whoever you designate on the approval workflow. Please let me know if there is anything else you would like me to prioritise.

Thank you for the opportunities I have had at Norden over the past five years.

Yours sincerely,
Laura Benning

Immediate resignation

Dear Ms. Ford,

I am resigning from my position as Line Cook at Harbor Kitchen, effective today, September 15, 2026. I understand this is shorter than the usual notice, and I apologise for the disruption.

Please let me know how you would like me to return my uniform and keys, and where to send my final pay statement.

Regards,
Sam Delgado

Long tenure, leaving well

Dear Dr. Ahmed,

After eleven years at Crescent Clinic, I have decided to step down from my role as Practice Manager. My last day will be Friday, December 19, 2026, which gives us three months to plan the transition.

I would like to help recruit and train my successor, and I have started a handover document covering the vendor contracts, the payroll calendar, and the accreditation timeline. I am proud of what the team has built here, from the patient portal rollout to the three clean audits, and I want to leave it in good hands.

Thank you for your trust and support over the years.

With appreciation,
Grace Mwangi